Condo associations are required to hold at least four board meetings per year in addition to an annual meeting. While unit owners are invited to attend any open-session meeting, it’s sometimes not feasible for them to attend in person. This begs the question, is it possible for the board meeting to be recorded?
The answer is yes. Section 18(a)(9) of the Illinois Condominium Property Act specifically allows that any unit owner may record board meetings “by tape, film or other means and that the board may prescribe reasonable rules and regulations to govern the right to make such recordings.”
Best Practices for Recording Board Meetings
If your association chooses to record any of its board meetings, it’s advisable to be organized and prepared. Anyone who has experienced a technology snafu knows how distracting it can be to find yourself focused on troubleshooting an issue rather than being able to commit to the meeting at hand.
Prepare for the video or audio recording ahead of time by having a designated area for the equipment and a process in place for managing the recording responsibilities. If you partner with an association management company, they may be able to take care of the recording process for you as well.
If you have questions about what is and is not allowed for Chicago condo associations per the ICPA, please contact our team at First Community Management.